Bidding on a Contract with the Navy
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Assignment 2: Bidding on a Contract with the Navy
Due Week 4 and worth 150 points
Based on the same scenario as in Assignment 1, imagine that you have received a Request for Proposal (RFP) #123456789, dated 07/14/2014. You also find out through a reliable source that a local competitor has also received an RFP for a similar type of product and service. Due to this, you will be required to negotiate the contract, and will need to consider the contract specifics.
Write a two to three (2-3) page paper in which you:
- Suggest three (3) ways in which the basic concepts of the FAR Policy would mutually benefit your small business and the Navy.
- Determine the method that you will use for solicitation of a bid. Next, explain why the Navy is likely to choose your company in the sealed-bidding process.
- Use at least three (3) quality references Note: Wikipedia and other related websites do not qualify as academic resources.
Your assignment must follow these formatting requirements:
Be typed, double spaced, using Times New Roman font (size 12), with one-inch margins on all sides; citations and references must follow APA or school-specific format. Check with your professor for any additional instructions.
Include a cover page containing the title of the assignment, the student’s name, the professor’s name, the course title, and the date. The cover page and the reference page are not included in the required assignment page length.
The specific course learning outcomes associated with this assignment are:
· Interpret the Federal Acquisition Regulation (FAR) to determine requirements and resolve issues.
· Explain the government acquisition process using sealed bidding, negotiations, and alternative contracting methods.
· Describe the various types of contracts and considerations for their use.
· Outline and explain the process for developing competitive proposals and source selection.
· Use technology and information resources to research issues in federal acquisition and contract management.
· Write clearly and concisely about federal acquisition and contract management using proper writing mechanics.
Attached see the rubric
SAMPLE ANSWER
Bidding on a Contract with the Navy
Having received a Request for Proposal (RFP) #123456789, dated 07/14/2014, is not an assurance that the company will be awarded this contract. This is because; other local competitor has as well received the RFP for similar services like mine. This therefore will require that the contract is negotiated so that the company found eligible and suitable is awarded the contract. This paper therefore, deliberates on the benefits of FAR policy to my own company as well as to the Navy, determines the method to use for solicitation of a bid, and provides and explanation why navy will choose my company in the sealed bidding process.
Federal Acquisition Regulation (FAR) policy has various clauses that require parties to any contract to adhere to when negotiating contracts. The FAR policy provide sufficient explanation and description of the steps and regulations requiring adhering when negotiating FAR policy therefore, have various benefits to my small business as well as the Navy (Acquisition. gov. 2014). The concept on negotiated contracts vs. Sealed bidding as stipulated in the FAR 14.101 (d) 12.000, and FAR 52.215-1 states that contracts awarded using other methods rather than sealed bidding procedures is considered as negotiated contract (Easc.noaa. gov. 2014). This concept therefore will allow me to understand the requirements and prepare for the negotiations or for the approval by the Navy. This concept is beneficial to me as it enlighten me on what I will expect during the negotiation process. The concept is as well advantageous to Navy in the sense that it will enable the company to make adequate preparation to ensure that the method selected enable them select the best and qualified contractor that will be able to deliver quality services.
FAR policy as well allows negotiation of initial offers without discussions or negotiations. This policy has an advantage to the company as it has the chances of being selected without having to undertake any discussions. This will be as well advantageous to the Navy as it will have to save on costs and time. The company will not have to spent money to recruit for the parties to negotiate. The other advantage of FAR policy is that it provides an opportunity to make proposal revisions hence increasing my chances of getting the opportunity to take over the contract. This opportunity is also beneficial to the company as it enable the company to select the contractor that has the highest level of qualification that impacts on the project.
The method that I will use for solicitation of a bid is the Request for Proposal as it is used in the negotiated purchase. This proposal identifies a particular problem that my company wants to provided/solve (Lansing Community College, 2014). This RFP has various sections such as Statement of Work (sow), terms of conditions, information required from the agency and the bidding information (Vernon, 2003). It also has samples, exhibits that have been done elsewhere. This aims at making the proposal more appealing to enhance or promote its acceptance by the Navy.
If the winning contract is selected through sealed bidding process, the Navy is likely to choose my company because of various reasons. This kind of procedures allows the Navy to evaluate the bids without carrying out any discussions. The Navy goes through the proposals and awards the contract to the responsible bidder whose bid is in conformity to the enlisted services or bids. Because of this reasons, I believe that, the Navy will be motivated and obliged to select me because of the way I have written and presented the bid. Some of the things that the Navy will look or evaluate to determine if my proposal has meet the threshold have all been provided and satisfied. I have provided a competitive price offer for the services and this will play a critical role in selection of my company (Easc.noaa. gov. 2014). I have enough experience in the area having worked in the sector for various years. My past performance has been superb, as most of my clients have approved my services. The proposal is as well explained and detailed; this will enhance understanding. This strategy will help persuade the Navy to consider my company because this will portray me as an organized and a person that pays attention to detailed. By the virtue of being a small size company, I believe that I will have an upper hand in this bidding as this will be one away of uplifting small size business to medium and large scale business.
Negotiation is therefore one of the important stage in any contract. The FAR policy has provided clear provisions on how this process should be carried out to ensure fairness to all the parties. The policy requires the contract to be given through negotiation or sealed bidding. In sealed bidding, the agency reviews the bids and makes their own selection based on the information provided by the bidder. On the other hand, negotiation or discussions require the bidder to avail himself or herself and defend their capabilities to provide or meet the requirement of the bid. I do believe that my business will be selected if sealed bidding is used as I have satisfied all the requirements. I have expressed my capabilities to deliver beyond expectation if the contract is awarded to me. The evidence provided is a clear indication of my capability.
References
Acquisition. gov. (2014). Subpart 15.2—Solicitation and Receipt of Proposals and Information. Retrieved from: https://acquisition.gov/far/current/html/Subpart%2015_2.html
Easc.noaa. gov. (2014). Introduction to negotiations. Retrieved from: https://www.easc.noaa.gov/APG/BCM/BCM_Docs/vol5%20Federal%20Contract%20Negotiation%20Techniques.pdf
Lansing Community College. (2014). Solicitation Types. Retrieved from: http://www.lcc.edu/purchasing/supplier_information/solicitation_types.aspx
Vernon, E. (2003). Federal contracting. Retrieved from: http://www.wifcon.com/anal/analcomproc.htm
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